Telangana EHS Double Deduction Refund Circular & Procedure

A circular memo has recently been issued by the Finance Department through Special Secretary to the Government, Shikhta Patnaik. This memo addresses issues related to claiming double deductions and stopping further salary deductions under the Employee Health Scheme (EHS). Deductions have been occurring in salaries for past months, and this guideline explains how to claim refunds and halt future extra cuts.

1. What is Double EHS Deduction?

During the implementation of the EHS scheme, it was noticed that in certain cases, contributions were deducted from more than one member of the same family or multiple sources, leading to a double contribution or double deduction from basic pay or basic pension.

2. Who is Eligible to Claim the Refund?

All regular government employees, service pensioners, and family pensioners whose contributions have been deducted twice (e.g., 1.5% deduction applied multiple times within the same household or source) are eligible to claim a refund.

3. Cases Involving Spouse (Both Government Employees)

When both husband and wife are regular state government employees, deductions happen from both of their salaries. This falls under the primary double deduction category, making them eligible to claim a refund for the excess amounts deducted over the past months.

4. Cases Involving Service Pensioners

Service pensioners who receive a regular retirement pension can also face overlapping contributions or multiple deduction scenarios if tied to other active government benefits or family entitlements.

5. Cases Involving Family Pensioners

A family pensioner is someone who receives a family pension after the demise of a spouse or life partner who was an employee or pensioner. In scenarios where multiple pension or service lines cause dual EHS contributions, these cases qualify for review and exemption.

6. Step-by-Step Procedure to Apply for the Refund

• Step 1: Prepare a formal request letter addressed to your Drawing and Disbursing Officer (DDO) or Treasury Officer.
• Step 2: Gather all necessary supporting documents and proofs regarding the double deduction.
• Step 3: Submit the application package to your DDO or Treasury Office promptly to avoid billing delays.
• Step 4: The DDO or Treasury Office will verify records and process a supplementary bill through the Integrated Financial Management Information System (IFMIS).

7. Documents Required for Claiming the Refund

• Employment/Pension Proof: Proof of spouse's employment or pension details (as applicable).
• Health Card ID: Copy of your health card identification details.
• Supporting Orders: Any other relevant supporting orders or salary slips showing the double deduction.

8. Role of DDOs in Processing Refund Claims

The DDO plays a central role in verifying details, checking employee service records, and ensuring that refund claims are genuine. Upon satisfactory verification, the DDO is responsible for generating and submitting a supplementary bill via IFMIS.

9. Refund Mechanism Prescribed by the Finance Department

The Finance Department has established a clear mechanism inside IFMIS. DDOs must use the designated EHS refund option screen to enter employee exemption details along with supporting documentation before generating the refund bills for the past two months.

10. Important Points Every Employee and Pensioner Should Know

• Stop Future Deductions: Post-verification, no further double contributions should be processed from subsequent salary cycles.
• DDO Responsibility: Lapses or continued unauthorized deductions from next month onward will be treated as official negligence.
• Timely Submission: Submit your request documents immediately to ensure smooth billing adjustments before the next cycle closes.